On Hill Events LLc ACKNOWLEDGMENT, WAIVER AND RELEASE FROM LIABILITY (AWRL), AND REFUND POLICY: ALL ATHLETES MUST READ AND AGREE TO THE WAIVER---THE ACKNOWLEDGMENT, WAIVER AND RELEASE FROM LIABILITY (AWRL). YOU MUST AGREE THAT YOU ARE COMPLETING YOUR OWN APPLICATION. READ CAREFULLY BEFORE CHECKING THE AGREEMENT BOX. YOUR APPLICATION CANNOT BE PROCESSED UNLESS YOU AGREE TO THE WAIVER. REFUND POLICY:
Registered Racer Options if Not able to Race on Race Day â€“ Refund Policy
Transfers include all race extras that were purchased from On Hill Events LLC including early/late packet pickup. Payment for the bib and race extras will be handled between the buyer and seller. This is FREE to the participant to do as long as they do it within 3 days prior to the race. Free transfers will not occur after the 3 day deadline prior to the race and must be done online on our online form on the race registration page.
After the 3 day before race day all transfers will need to be processed at the raceâ€™s Packet Pickup/Expo. Only the runner that is purchasing the bib must attend the Packet Pickup. The new runner will need to fill out a hard copy transfer form at the Expo and, upon payment, they will be provided the bib and packet (Results will have correct name however bib will have prior runner name at that point). The new runner will need the original registrantâ€™s name, race confirmation number, and the $5 payment (cash or credit card only, no checks).
*Shirt sizes changes are not guaranteed if the racer makes the change after 10 days prior to the race. We will order the original shirt size 10 days prior however if you want to switch sizes you will be able to do so at the end of packet pickup for those transfers after 10 days prior to the race.
CHANGE DISTANCE POLICY (Must be for same day race)
Shorter Distance Changes: Participants can change to a shorter distance for the race they registered for up until the day prior to the race for free but will sacrifice the difference of price from the higher distance to shorter. Online changes are available up until 10 days prior to the race. Changes after 10 days prior must be done at one of the assigned Packet Pickups. If you change to a lessor distance and do not do it online or 10 days prior or notify the race staff during one of the packet pickups at the computer. You will be disqualified from results if you fail to notify us or make the change!
Longer Distance Changes: Participants may change to a longer distance if they pay the difference for the distance and the current price and do so 30 days prior to the race. No longer distance changes will be accepted after 30 days prior to the race.
Runners will be allowed to defer their registration to a future eligible On Hill Events race event within 13 months of the date of the race with a $15 deferment fee. Only the amount of the registration, not the race extras, USAT Fees (if applicable) or processing fees, will be deferred. A runner who wishes to defer must complete the Deferment form on the race website 30 prior to the date of the original race they registered for. Included in the online deferment form is a list of all eligible On Hill Events races. The runner will be responsible for any difference in price between the original race they registered for and the new race they areÂ deferringÂ to for plus the $15 deferment fee. If the future race is a less price fee, participant will sacrifice the remaining amount of their current fee.
No cash refunds for any reason.
On Hill Events Waiver
I know that running in a road race, triathlon or other event is a potentially hazardous activity. I should not enter and run unless I am medically able and properly trained. I assume all risks associated with running or participating in this event including, but not limited to: falls, contact with other participants, the effects of the weather, including high heat and/or humidity, traffic and the conditions of the road or trail, all such risks being known and appreciated by me. Having read this waiver and knowing these facts and in consideration of your accepting my entry to participate in this race (hereinafter referred to as the "Event") on displayed date (or on such date as may be determined in the event of a postponement of the Event) in the displayed city and state, I, intending to be legally bound, do hereby for myself, my heirs, my executors and administrators agree as follows:Â 1. I do waive and forever release any and all rights and claims for any damages and liabilities of any kind arising out of my participation in the Event against all persons, entities, and agencies involved with promoting the Event, their agents, successors, representatives, and assigns even though that liability may arise out of negligence or carelessness on the part of the persons named in this waiver.Â 2. Further, I assume the risk of all bodily injuries, including death, resulting therefrom, and personal injuries to me and damage to and loss of my property, including loss of use thereof and any other indirect or consequential damages, resulting directly or indirectly, wholly or in part, from my participation in the Event and while traveling to and from the Event;Â 3. Further, I hereby agree to indemnify, defend, and hold all entities involved in the event harmless from and against any and all claims, liabilities, losses, damages, costs, expenses (including attorney's fees), judgments and penalties arising out of any of my acts or omissions to act;Â 4. Further, in the event that the participant is a person under 18 years of age, the agreed to parent or legal guardian of the participant agrees to indemnify, defend, and hold harmless the entities named in paragraph numbered 1 above from and against all claims, liabilities, losses, damages, costs, expenses (including attorney's fees), judgments, and penalties arising out of the participant's participation in the Event.Â 5. Indemnification. You agree to indemnify and hold each of the Event organizers and it's officers and employees harmless from any claim or demand, including reasonable attorneys' fees, made by any third party due to or arising out of your participation in the Event or the violation of any term of this Liability Waiver or the Events Terms of Service by you.Â
Waiver Part 2 (Registration Company and Timing Company)
Acceptance of USATF Wavier of Liability
For and in consideration of USA Track & Field, Inc. (“USA Track & Field”) allowing me, the undersigned, to participate in the USA Track & Field sanctioned event described above (the “Event” or “Events”); I, for myself, and on behalf of my spouse, children, guardians, heirs and next of kin, and any legal and personal representatives, executors, administrators, successors and assigns, hereby agree to andmake the following contractual representations pursuant to this Waiver and Release of Liability, Assumption of Risk and Indemnity Agreement (the “Agreement”); 1. I hereby represent that (i) I am at least eighteen (18) years of age or older; (ii) I am in good health and in proper physical condition to participate in the Event; and (iii) I am not under the influence of alcohol or any illicit or prescription drugs which would in any way impairmy ability to safely participate in the Event. I agree that it is my sole responsibility to determine whether I am sufficiently fit and healthy enough to participate in the Event, that I am responsible for my own safety and well being at all times and under all circumstances while at the Event site. 2. I understand and acknowledge that participation in track & field, road running, race walking, cross country, mountain, ultra, and trail running Events is inherently dangerous and represents an extreme test of a person’s physical and mental limits. I understand and acknowledge the risks and dangers associated with participation in the Event and sport of track & field and related activities, including without limitation, the potential for serious bodily injury, sickness and disease, permanent disability, paralysis and loss of life; loss of or damage to equipment/property; exposure to extreme conditions and circumstances; contact with other participants, spectators, animals or other natural or manmade objects; dangers arising from adverse weather conditions; imperfect course or track conditions; land, water and surface hazards; equipment failure; inadequate safetymeasures; participants of varying skill levels; situations beyond the immediate control of the Event Organizers; and other undefined, not readily foreseeable and presently unknown risks and dangers (“Risks”). I understand that these Risks may be caused in whole or in part bymy own actions or inactions, the actions or inactions ofothers participating in the Event, or the negligent acts or omissions of the Released Parties defined below, and I hereby expressly assume all such Risks and responsibility for any damages, liabilities, losses or expenses which I incur as a result of my participation in any Event. 3. I agree to be familiar with and to abide by the Rules and Regulations established for the Event, including but not limited to the Competitive Rules adopted by USA Track & Field and any safety regulations established for the benefit of all participants. I accept sole responsibility formy own conduct and actions while participating in the Event, and the condition and adequacy of my equipment. 4. I hereby Release, Waive and Covenant Not to Sue, and further agree to Indemnify, Defend and Hold Harmless the following parties: USA Track & Field, Inc., itsmembers,member clubs, associations, sport disciplines and divisions;United States Olympic Committee (USOC); the Event Directors,Organizers and Promoters, Sponsors, Advertisers, Coaches and Officials; the Host Organization and the Facility, Venue and Property Owners or Operators upon which the Event takes place; Law Enforcement Agencies and other Public Entities providing support for the Event; and each of their respective parent, subsidiary and affiliated companies, officers, directors, partners, shareholders, members, agents, employees and volunteers (Individually and Collectively, the “Released Parties” or “Event Organizers”), with respect to any liability, claim(s), demand(s), cause(s) of action, damage(s), loss or expense (including court costs and reasonable attorneys fees) of any kind or nature (“Liability”) which may arise out of, result from, or relate in any way to my participation in the Event, including claims for Liability caused in whole or in part by the negligent acts or omissions of the Released Parties. I further agree that if, despite this Agreement, I, or anyone on my behalf, makes a claim for Liability against any of the Released Parties, I will indemnify, defend and hold harmless each of the Released Parties from any such Liabilities which any may be incurred as the result of such claim. I hereby warrant that I am of legal age and competent to enter into this Agreement, that I have read this Agreement carefully, understand its terms and conditions, acknowledge that I will be giving up substantial legal rights by signing it (including the rights of my spouse, children, guardians, heirs and next of kin, and any legal and personal representatives, executors, administrators, successors and assigns), acknowledge that I have signed this Agreement without any inducement, assurance or guarantee, and intend for my signature to serve as confirmation of my complete and unconditional acceptance of the terms, conditions and provisions of this Agreement. This Agreement represents the complete understanding between the parties regarding these issues and no oral representations, statements or inducements have been made apart from this Agreement. If any provision of this Agreement is held to be unlawful, void, or for any reason unenforceable, then that provision shall be deemed severable from this Agreement and shall not affect the validity and enforceability of any remaining provisions.
Utah Department of Transportation Waiver
Each of us individually (and/or as parent and/or guardian of the named minor) do hereby release, remise, waive, and forever discharge the State of Utah, the Utah Department of Transportation, the Utah Transportation Commission, the Utah Highway Patrol, and their officers, agents, and employees from all liability, claims, demands, actions or causes of action whatsoever arising out of or related to loss, or damages and/or injuries, including death, which may result from my participation in the above named event involving roads within the state of Utah.